Conclusion

Everything in 21^st century is about technologies. It is the era of advance technologies and this trend will go on and on. Due to that, the Human Resource needs to change, from the traditional to the contemporary. The Human Resource had become more and more important to  the organizations and the existing of the technologies had benefits the functions of human resources as it goes online.

            The online induction system provides a flexible time program to let the new employees take control over it. The new employees able to get the information needed very easy at anytime and it save the cost of the organizations. As for the performance management system, it helps the managers to evaluate the performance of the employees as well as tracking their own performances. The performance management system then provides accurate information to let the organizations plan for their future.

            At the same time, the web-based recruiting and staffing system allows the organizations to employ the right person that suitable for the positions available. It is both time-saving and also cost-saving.

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Web Based Human Resource Planning: Recruiting and Staffing

Recruiting and staffing is the process when the organizations try to employ more employees from the job market to fill up the vacancies within the organizations. Recruitment refers to the process to attract, screen, and select the right person to fit in the right place. Whereas, staffing is a process to select and train the employees to carry out a specific job functions or job responsibilities.

Recruiting and staffing process is a process that all of the organizations use in recruiting the new employees. Traditional recruiting and staffing process is very time-consuming and it is not flexible. By using the traditional recruiting and staffing, there is a high possibilities of the mismatch of the employees with the positions due to the possibly of bias and prejudice of the interviewers or recruiters.

Due to the high possibilities of the mismatch of employees with the positions, the e-recruiting or recruiting and staffing system was developed to carry out the recruiting and staffing process of the organizations. E-Recruitment system refers to the processing system for the employers to advertising the job vacancies and also for the candidates or job applicants to make application online.

The widely used of the recruiting and staffing system or the E-Recruiting system will actually bring many benefits or advantages to the organizations. One of the advantages of E-Recruiting system is it can reach larger scope of target. In this technological era, the amount of internet users is far more than the users of the traditional media or flat media. Therefore, the E-Recruiting system will actually reach a larger target.

What is the process of web based recruiting and staffing system. Refer to the online human resource system, ‘Orange HRM’, there is a component known as ‘Recruitment’. This component allows the organizations whose use this software or system to advertise their job vacancies. It is the process of ‘input’.

After that, the job vacancies advertisement will then be stored in a share data-base that developed by the software provider. When the job seekers access to the data-base to find the job, it is in the stage of ‘process’. In this stage, the software will try to match the qualifications of the job seekers with the requirements of the job vacancies.

After the matching process, the system will then make the suggestions on the suitable or appropriate job vacancies or job positions that suit best to the job seekers. This is in the stage of ‘output’. After went through the three stages, the system is actually helps reduce the time, the possibilities of job mismatch, and also reduce the cost of traditional recruiting and staffing process.

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References:

OrangeHRM version 2.6.8, (2011), OrangeHRM Inc. http://www.orangehrm.com. Retrieved
           on 01 December 2011.

Performance Management System

According to Aguinis (2009), performance management is a continuous process that aligns the individuals and teams performances with the strategic goals of the organization. While refer to Neely et al. (1995), performance management system or performance measurement system refers to ‘a set of metrics used to quantify both the efficiency and effectiveness of actions’.

            Why it is important for an organization to have performance management system? In this competitive world, all of the organizations are facing a heat competition among one another. In order to survive in the marketplace, the organization will need to have some competitive advantages as well as strategic goals. Performance management system is a system to make sure the performance of the employees is according to the strategic goals so that the strategic goals are able to be achieved. In addition, nowadays, the world become customer-oriented which customers have the high bargaining power. Therefore, the employees must have a good performance in customer services and this is also measure by the performance management system.

            What is an effective performance management system? According to Tung, Baird and Schoch (2011), an effective performance measurement system or normally be called as performance management system is a system that allows the organization to measure and control its performance in line with the corporate or organizational strategy. Besides, an effective performance management system is able to provide accurate information on the performance to the managers. An accurate information enables the managers to evaluate the employees’ performance to see if they fulfill the efficiency and effectively. At the same time, the accurate information also allows the managers to track down their own performances by using performance management system.

            Furthermore, Langfield-Smith et al. (2009) stated that effective performance management system provides the indicators of the current market position to the organizations and assist the organizations to develop in future strategies and goals. The performance management system will generate the performance reviews of the employees and also the managers. The performance reviews or performance appraisals are actually part of the SWOT analysis. It is because the performance review is a report that outlines the internal strengths and weaknesses of the organization as the employees are the assets that are very important for an organization to survive in the marketplace.

           How to enhance the effectiveness of Performance Management System? According to Ittner et al. (2003), the effectiveness of performance management system can be enhanced by using the multidimensional performance measures. Multidimensional means that that the performance management system measures the performance by using more than one dimension. Multidimensional performance management system allows the managers to measure the performance of the employees in various areas.It provides the information and signals for the improvement in crucial activities and the performances.

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References:

Aguinis , H. (2009), Performance Management, Second Edition. New Jersey: Pearson
           Education Inc.

Neely, A., Gregory, M. and Platts, K. (1995) Performance Measurement System Design: A

Literature Review and Research Agenda, International Journal of Operations and

Production Management, (25)(12), 1228-1263.

Tung, A., Baird, K., and Schoch, P. H. (2011) Factors Influencing the Effectiveness of

Performance Measurement System, International Journal of Operations and

Production Management, (31)(12), 1287-1310.

Langfield-Smith, K., Thorne, H. and Hilton, R. (2009) Management Accounting: An
            Australian Perspective, 6^th ed., Sydney: McGraw-Hill.

Ittner, C.D., Larcker, D.F. and Randall, T. (2003) Performance Implications of Strategic

Performance Measurement in Financial Services Firms, Accounting, Organizations and

Society, (28)(7/8), 715-741.

Online induction system

Online induction system refer to an online software or system that can be accessed at anytime at anywhere with one condition, the available of internet connection. Online induction system allows the employees to manage and report the information that are needed for them to perform, including the corporate information and other information.

            Before this, the induction program required the new employees to attend the program maybe one to two weeks. In order to let the employees attend the program, the organization is actually suffer the lost of hidden costs. It is because the employees will need to be absented from jobs in order to be involved with the program. The organization will need to pay a higher salary or over time for other employees that cover the tasks of the employees who are away for induction program.

            Besides, when the employees are required to attend the formal induction program, they will actually feel bored as they are away from their families, assumed that the induction program carries out at another place. The employees are also feel bored and de-motivated toward formal program as adults usually do not like formal learning process. According to Jennings (2006), she believes that formal learning is actually not suited to the organization’s employees when they know about technologies and systems.

            The opinion of Jennings was supported by Terry on 2007. Terry is the managing director of New Wave Learning, Castleford, United Kingdom and he shares the same views with Jennings. In Terry view, the adults or employees now are familiar with the technologies. The PCs have went on sale for over thirty-five years and the web had already exist for many years. The world is now focusing on the advance technologies and system-based, it is actually ridiculous to conduct formal or traditional induction program rather than online induction system.

            Online induction system actually brings many benefits to the organization. Firstly, the online induction is actually save the time of the inductor and manager. The inductor and manager do not need to facilitate the induction program and so they will have time for other tasks. Secondly, the online induction system is flexible. It is because the employees are able to access to the online induction system at anywhere on anytime as long as they have the internet connection. By this, the employees can use their free time to complete the induction program online and it makes them understand the information well.

            Furthermore, online induction system can engage the new employees with the user-friendly online interface. Usually, adults learn well when they have the autonomy or take control over the learning process. When the online interface is user-friendly, the employees can control it very well. Besides, as the employees have the autonomy to make decision of the sequence of program to be taken, they are high motivation to learn and they can learn very well.

(478 words)

References:

Jennings, C. (2006), Newsman learns by the 70:20:10 rule, The Age, Retrieved from

            www.theage.com.au/news/perspectives/newsman-learns-by-the-702010-r

ule/2006/11/13/1163266481828.html at 17 December 2011

Terry, C. (2007) Enabling Staff to Access the Knowledge They Need, When They Need It.

Industrial And Commercial Training, (39)(7), 368-371.